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Tender Details
- Country: Libya
- Summary: Supply of NFI Items, Hygiene Items, Baby Items, Dried Food Items and Kitchen Items
- LYT Ref No: 41297526
- Deadline: 25 Mar 2020
- Competition: ICB
- Financier: Self Financed
- Purchaser Ownership: -
- Tender Value: Refer Document
- Notice Type: Tender
- Document Ref. No.: ITB-LBY-TIP-2020-002
- Purchaser's Detail :
- Description :
- Tenders are invited for Supply of NFI Items, Hygiene Items, Baby Items, Dried Food Items and Kitchen Items. DRC LIBYA Alnesreen road, Close to Ben Naby Mosque, Almansoura Area, Tripoli, Libya 4th March 2020 Invitation to Bid No.: ITB-LBY-TIP-2020-002 – Supply of NFI Items, Hygiene Items, Baby Items, Dried Food Items and Kitchen Items Dear Sir/Madam: DRC has been operational in Libya and Tunisia since 2011 focusing on protection of the displaced and conflict affected population. These include IDPs mainly on the north western coastline west of Tripoli, refugees in Tunisia taking shelter in the Shousha camp, the population in and around Sirte affected by unexploded ordnance (UXOs) and to an increasing extent on the legal and illegal migrants and stateless populations in Libya. DRC/DDG has its head office in Tripoli and field offices in Zarzis (Tunisia) and in Sirte and is opening an office in Sabha. Sabha is located 800 km south of Tripoli and is a central transit point for migrants and is home to large numbers of minority groups and stateless populations. Therefore, the DRC requests you to submit price bid(s) for the Supply of NFI Items, Hygiene Items, Baby Items, Dried Food Items and Kitchen Items on the attached DRC Bid Form Annex A.1 and annex A.2. I. TENDER DETAILS The Tender details are as follows: Line Item Time, date, address as appropriate 1 ITB published 4th March 2020 2 Closing date for clarifications 18th March 2020 at 12:00 PM Tripoli Local Time 3 Closing date and time for receipt of Tenders 25th March 2020 at 2:30 PM Tripoli Local Time 4 Tender Opening Location DRC LIBYA, Alnesreen road, Close to Ben Naby Mosque, Almansoura Area, Tripoli, Libya 5 Tender Opening Date and time 27th March 2020 at 11:00 AM Tripoli Local Time II. PLEASE NOTE: NO BIDS WILL BE ACCEPTED AFTER THE ABOVE CLOSING TIME AND DATE III. IMPORTANT INFORMATION REGARDING THIS ITB: • This tender is published for 9 lots. Bidders can participate in any number of lots by completing the bid form(s)and submitting as per the instruction provided in section V of this document. • Sample and pictures are a mandatory requirement part for this bid. Any bid without these will be rejected. The submitted samples of non-awarded bidders may be returned to the bidder at its own cost after the award is completed. The samples of the selected bidder will remain with DRC as part of the bid. Refer to section VII for detailed information for sample and picture submission. • DRC may choose to split the Framework Agreement award to more than one supplier. • The delivery time of the supply shall be within 10 days of placing order. DRC may terminate the contract or impose other penalties if supplier fails to deliver items within this period. • All supplies shall be delivered as per DDP INCOTERMS 2010 to DRC Tripoli as delivery location. • No advance payment will be paid to the awarded supplier. The awarded supplier is expected to mobilize its own resources to deliver the agreed material. • Below are the estimates indicated that DRC is estimates to purchase in the next 12 months. Please note that these are estimates only and actual quantities may vary due to funding or other factors. • Please refer to the technical specifications form to confirm the content for each piece and right quality. Lot # Description Estimated QTY: 1 Non-Food Items (NFI) 9,000 2 Kitchen Items 45,000 3 Hygiene Items 28,500 4 Baby Items 11,600 5 Dried Food Items 44,600 6 Wooden Crate items 1,500 7 Plastic Sheet items 1,500 8 Black plastic bags items 1,000 9 Burlap sacks items 1,500 IV. SELECTION AND AWARD CRITERIA The criteria for awarding contracts resulting from this Tender is based on the ‘best value for money’ principle. For the purpose of this Tender DRC defines ‘best value for Money’. This tender will be awarded to the lowest cost technically compliant bid. The technical evaluation criteria are as per the specifications stated in Annex A. A. Administrative Evaluation A bid shall pass the administrative evaluation stage before being considered for technical and financial evaluation. Bids that are deemed administratively non-compliant may be rejected. Documents listed below shall be submitted with your bid. # Annex # Document Instructions 1 A.1 DRC Bid Form (Technical) • Complete ALL sections in full, sign, stamp and submit • Do not leave any section blank 2 A.2 DRC Bid Form (Financial) • Complete ALL sections in full, sign, stamp and submit. • Do not leave any section blank 3 N/A ITB Letter Read and understand the tendering requirements 4 B Tender and Contract Award Acknowledgement Certificate (contained in this document) Complete ALL sections in full, sign, stamp and submit 5 C Technical Specifications Form Read and understand the requirements 6 D DRC General conditions of contract Complete ALL sections in full, sign, stamp and submit 7 E Supplier’s Code of Conduct Sign, stamp and submit 8 F Supplier Profile and Registration Form • Complete ALL sections in full, sign, stamp and submit unless you are already registered with DRC ITB-LBY-TIP-2020-002 – Supply of NFI Items, Hygiene Items, Baby Items, Dried Food Items and Kitchen Items • Make sure all sections are filled including bank details, transactions over last 3 years, Annual turnover of the company of last financial year etc. 9. Business Registration/ License or equivalent proof of registration to show local presence in Libya. Submit copy of registration in country. B. Technical Evaluation To be technically acceptable, the bid shall meet or exceed the stipulated requirements and specifications in the ITB. A Bid is deemed to meet the criteria if it confirms that it meets all mandatory conditions, procedures and specifications in the ITB without substantially departing from or attaching restrictions with them. If a Bid does not technically comply with the ITB, it will be rejected. The technical criteria are stipulated in Annex A.1 – Technical Bid Form, and for the Technical Specifications are stipulated in Annex C – Technical Specifications Form. C. Financial Evaluation All bids that pass the Technical Evaluation will proceed to the Financial Evaluation. Bids that are deemed technically noncompliant will not be financially evaluated. V. TENDER PROCESS The following processes will be applied to this Tender: • Tender Period • Tender Closing • Tender Opening • Administrative Evaluation • Technical Evaluation • Financial Evaluation • Contract Award • Notification of Contract Award VI. SUBMISSION OF BIDS Bidders are solely responsible for ensuring that the full bid is received by DRC in accordance with the ITB requirements, prior to the specified date and time mentioned above. DRC will consider only those portions of the bids received prior to the closing date and time specified. All responsive Bids shall be written on the DRC Bid Form (Annex A.1 and A.2) corresponding to the Lots. Beyond the DRC Bid Form, the following documents shall be contained with the bid: • Tender & Contract Award Acknowledgment Certificate (Annex B), and if required the Supplier Profile and Registration form (Annex F), plus any other documents required. • If relevant: Samples are required to be submitted together with the bid for all products listed in the DRC Bid Form (Annex A). Further instructions are provided in section 5. Bids not submitted on Annex A, or not received before the indicated time and date as set forth on page 1, or delivered to any other email address, or physical address will be disqualified. Bids submitted by mail, email or courier by so is at the Bidders risk and DRC takes no responsibility for the receipt of such Bids. ITB-LBY-TIP-2020-002 – Supply of NFI Items, Hygiene Items, Baby Items, Dried Food Items and Kitchen Items Bidders are solely responsible for ensuring that the full Bid is received by DRC in accordance with the ITB requirements. A. Hard Copy: Hard copy Bids shall be separated into ‘Financial Bid’ and ‘Technical Bid’: o The Financial Bid shall only contain the financial bid form, Annex A.2 o The Technical Bid shall contain all other documents required by the tender as mentioned in section A. Administrative Evaluation, but excluding any pricing information o All Bids must be sealed in an envelope and placed together in a master envelope marked as below: Each part shall be placed in a sealed envelope, marked as follows: Both envelopes shall be placed in an outer sealed envelope, addressed and delivered to: B. Email submission Bids can be submitted by email to the following dedicated, controlled, & secure email address: tender.lby@drc.ngo When Bids are emailed the following conditions shall be complied with: • The ITB number shall be inserted in the Subject Heading of the email ITB No.: ITB-LBY-TIP-2020-002 TECHNICAL BID Bidder Name: ITB No.: ITB-LBY-TIP-2020-002 FINANCIAL BID Bidder Name: ITB No.: ITB-LBY-TIP-2020-002 DRC LIBYA Alnesreen Road, Close to Ben Naby Mosque, Almansoura Area, Tripoli, Libya ITB-LBY-TIP-2020-002 – Supply of NFI Items, Hygiene Items, Baby Items, Dried Food Items and Kitchen Items • Separate emails shall be used for the ‘Financial Bid’ and ‘Technical Bid’, and the Subject Heading of the email shall indicate which type the email contains o The Financial Bid shall only contain the financial bid form, Annex A.2 o The Technical Bid shall contain all other documents required by the tender as mentioned in section A. Administrative Evaluation, but excluding any pricing information • Bid documents required, shall be included as an attachment to the email in PDF, JPEG, TIF format, or the same type of files provided as a ZIP file. Documents in MS Word or excel formats, will result in the bid being disqualified. • Email attachments shall not exceed 4MB; otherwise the bidder shall send his bid in multiple emails. Failure to com
- Documents :
Purchaser : DANISH REFUGEE COUNCIL (DRC)
Attn: Supply Chain Manger
Alnesreen Road, Close to Ben Naby
Mosque, Almansoura Area, Tripoli
Email: wael.elbai @drc.ngo / c.o.conduct@drc.dk / tender.lby@drc.ngo
Email :wael.elbai @drc.ngo / c.o.conduct@drc.dk / tender.lby@drc.ngo
URL :www.drc.dk/
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